Every document. Found in seconds.
Stop hunting through email chains and shared drives. Keep your documents organized, tagged, and findable.
Most cloud storage platforms, like Google Docs or Dropbox, help you store files. But they don’t help you find them—especially when your board changes year to year.
BoardSpace is different.
Benefits
Why boards use BoardSpace for documents
Find any document in seconds
Search by topic, tag, meeting date, or document name without knowing the exact file name. Any director can find what they need on their own without emailing anyone.
One document, found multiple ways
A finance report can be tagged as "Finance" and "Audit" so it shows up however someone searches for it. Tags work the way your board thinks, not the way folders are arranged.
Your documents are secure
All data is stored on Canadian AWS infrastructure. For boards that handle sensitive governance records — bylaws, financial statements, contracts.
features
What's included
Every feature is designed around how boards actually store, share, and search for documents.
Storage
Shared library
One central document library accessible to all boards and committees. Every director sees the same documents — ideal for organizations where all content is relevant to everyone.
Board-specific repositories
Separate document libraries for each board or committee. Directors only see what's relevant to them — useful where committees need document privacy between groups.
Tags & organization
Customizable tag library
Board admins build the tag list once — a master vocabulary of topics, document types, and categories. Every document uploaded afterward uses the same consistent tags, making search reliable across years of records.
Tag management
Fix typos, rename tags, or consolidate similar ones using Merge Tags — without breaking the documents already tagged that way. Your tag library stays clean as your organization grows and changes.
Access & permissions
Search & filter
Filter the document library by tag, document name, or meeting date. Find what you need without knowing the exact file name or when it was uploaded.
View & download
Open documents directly in BoardSpace or download them. Quickly edit a document name without re-uploading the file.
The BoardSpace document library — tagged, filtered, and ready to search
Frequently Asked Questions
How is BoardSpace different from Google Drive or Dropbox?
Google Drive and Dropbox are built for storing files. BoardSpace is built for finding them — especially when your board changes year to year and institutional memory walks out the door with outgoing directors. Tags, search, and a shared library mean any director can find what they need on their own, without asking someone who's been around longer.
Why do you use folders?
We’ve used folders for a long time and think they are the only way to organize documents. A document can be in one folder at a time, but using tags allows for adding multiple tags (or topics or keywords) that describe the document.
For example, where would we put a Roofing Report produced by ACME Engineering?
It would go in ACME Engineering’s folder because they produced it and also be put in a folder for Roofing Reports. It is in two places. By tagging the document with ACME Engineers and Roofing, it can be found by looking either way.
What is a tag library and who creates it?
A tag library is the master list of approved tags for your organization — the vocabulary your board uses to label and find documents. Board admins create and manage it, so everyone uses consistent terminology across all documents. Once the tag library is set up, directors simply choose from the existing tags when uploading a document rather than inventing their own. This keeps your library searchable and consistent across years of records.
Can anyone delete a document?
No — and that's intentional. Think of it like your office filing cabinet. You wouldn't want just anyone to be able to pull out a document and throw it away. Only users with the appropriate permissions can delete or archive documents. Your board admins control who has those permissions, so your records stay intact even when directors turn over.
If you upload a picture of your pet pug, by mistake, then you can delete but only in the first 7 days. After that you can ask your board admin to delete for you. This is a special case that allows the document uploader (regardless of their role) to delete a document uploaded by him/her.
Is the document library easy for non-technical directors to use?
Yes. If you can send an email attachment, you can upload a document to BoardSpace. Directors don't need any training to search, filter, or download documents — the library is designed to be self-explanatory. Board admins handle the setup so directors never have to think about it.
How many documents can we store?
There's no limit on the number of documents you can upload to BoardSpace. Storage is included in your plan and provides up to 1/2 TB. That's a lot of space. It is unlikely that you will exceed this amount.
Better Alternatives to Google Docs & Dropbox
Many vendors offer document storage, including popular tools like Google Docs and Dropbox. Storing documents is easy—finding them later is the hard part.
Document Tags: The Key to Finding Anything Fast
Organized Governance-Pulling it All Together
After exploring features like agendas, minutes, actions, polls, and documents, it's time to step back and see how it all connects.