Board management software for HOAs, condos, Charities & nonprofits.
Your board,
finally organized.
BoardSpace handles the agendas, minutes, documents, and action items so your directors can focus on what matters.
What boards Say after making the switch
"BoardSpace does exactly what is claimed, and does it well. It simplifies meeting prep, standardizes how we run meetings, and generates really good draft minutes. The entire board was impressed with the ease of use. I figured out the core functionality in less than two hours — without any training."
Eric G., Director
Board of Directors, HOA
"Handover meetings to new directors are a breeze. With one click, a new director gets access to a treasure-trove of association history — directors' notes, board documents, and meeting minutes already organized and waiting."
Sarah Davis, Executive Director
Elizabeth Fry Society, Ottawa
"BoardSpace saves time at board meetings and practically eliminates reply-all emails and attachments. The SMART minutes feature is fantastic. Decisions and action items are captured in one accessible place — so future board members always know what was decided and why."
Susan H., Director
Board of Directors, Nonprofit
The Problem
Where volunteer boards lose time
Most boards aren't struggling because they don't care. They're struggling because the work is spread across inboxes, folders, and half-finished follow-ups.
Agendas live in email
Every meeting starts with a scramble — attachments, reply-alls, and "did everyone get the latest version?"
Action items vanish before you finish
Good decisions made in the meeting, but no system to track them. By next month, nobody remembers who owned what.
Documents are difficult to find
The bylaw, the reserve fund study, last year's minutes — scattered across drives, inboxes, and laptops nobody can quite find.
New directors start from zero
When someone joins the board, there's no easy way to get them up to speed. History lives in someone else's head.
BoardSpace brings it all into one place
Meetings, documents, actions, and history — organized, searchable, and accessible to every director from day one.
How it works
How BoardSpace streamlines your work
BoardSpace covers the full governance cycle — before the meeting, during it, after it, and in between. One platform, every step.
Meetings
Build agendas from templates, record motions and votes live, and distribute minutes when you're done.
Actions
Assign action items with due dates during meetings. Track what's done, overdue, and what needs a nudge.
Documents
Tag every document so any director can find what they need in seconds, not after a week of email chains.
Polls
Utilize polls to get decisions from directors anytime and automatically add them to the official record. Keep results confidential or share with all.
Key Features
Everything your board expects — built for how volunteers actually work
Purpose-built for volunteer boards that run serious organizations. Every feature is designed to reduce admin, not add to it.
Meetings
Build agendas from saved templates, attach supporting documents, and distribute the board package automatically so every director walks in prepared.
Document Library
Tag, categorize, and search your entire document history so any director finds what they need in seconds — not a week of email chains.
Actions
Every decision made in the meeting gets an owner and a deadline before anyone leaves the table. Your board always knows what's done, what's overdue, and what needs a nudge.
Events
Track meetings, deadlines, and community events in one shared calendar. Automatic reminders mean no director misses an AGM or contract renewal.
Polls
Make decisions between meetings with secure board polls. Votes collected, results documented, and everything added to your official record automatically.
Find
Search across every meeting, document, motion, and action in your full organizational history. Find what was decided three years ago in seconds.
COMING SOON
Magic Minutes :
Introducing AI-powered minutes
BoardSpace will automatically draft your board minutes from the meeting record — motions, votes, decisions, and action items — ready for your secretary to review and approve. No more writing from scratch after every meeting.
1. Run your meeting in BoardSpace
2. Magic Minutes drafts automatically
3. Review, revise & approve
Want the full story on Magic Minutes?
See exactly how AI-drafted minutes will work, what's included, and how to find out more.
Who uses Boardspace?
Built for boards that run communities
BoardSpace works best for volunteer-led organizations that need structure but don't have time for complexity.
Condos & HOAs
Manage meeting prep, track maintenance projects, and keep your full document history organized — even when directors turn over every year.
Nonprofits & Charities
Run governance the way funders and auditors expect. Organized records, documented decisions, and a professional home base for your board.
Associations & Community Orgs
Give your volunteer board the tools to operate like a well-run organization — without the enterprise software price tag.
Why boardspace
Not your enterprise board portal.
Most board software is designed for large enterprises with IT departments and big budgets. BoardSpace is built for volunteer-led organizations that need something that actually works — without the complexity or the cost.
Flat pricing with no surprises
One flat fee per organization — not per user. Add directors as your board changes without watching your bill grow every renewal cycle.
Canadian data sovereignty
Your data is stored in Canada on AWS infrastructure. For boards that want to keep their records close to home, that's a straightforward answer.
If you can check email, you can use this
Designed for volunteer directors, not IT professionals. No training required — your whole board can be up and running in a day.
Real support from real people
Whether you need help getting set up or have a question mid-meeting, BoardSpace support is fast, knowledgeable, and understands how volunteer boards actually work.
See it for yourself — no commitment required
We'll walk through your current process, show you where BoardSpace fits, and answer your questions. No hype, no hard sell.
Frequently Asked Questions
Everything you need to know before your first conversation with us.
What is board management software?
Board management software is a specialized tool to streamline administrative and operational tasks. It facilitates efficient meeting planning, document management, communication, and task tracking, helping boards of directors and staff operate more transparently and effectively.
How much does BoardSpace cost?
BoardSpace offers various pricing plans tailored to different needs and budgets. Prices depend on the number of board members, committees, and owners or members. For more information, look at our Pricing page.
What are the top features that boards love about BoardSpace?
Users love our SMART meeting management, agenda templates, robust document organization, and comprehensive task tracking, e-signatures and more—all designed to make board governance smooth and effective.
Does BoardSpace offer a free trial?
BoardSpace offers a 60-day money-back guarantee in place of a free trial.
The money-back guarantee means that if, at any time in the first 60 days, a customer has problems that we can’t resolve, their subscription will be refunded in full. This offer is available only on annual plans.
How much time can BoardSpace save your board each month?
BoardSpace streamlines meeting planning, document management, and follow-up tasks, potentially saving your board dozens of hours each month. This could save board members 10 - 20 hours per month and leave more time to focus on decision-making and less on administrative tasks.
Who uses BoardSpace?
Any board-led organization can use BoardSpace.
This includes condominiums, homeowners’ associations, housing cooperatives, property owners’ associations, nonprofit organizations, charitable organizations, and associations.