Organized and Easy-to-find Documents

documents

• What is a tag library?

  A tag library is a collection of documents organized using tags.

• I am more used to folders. How are tags better?

  We decided to use tags because they make it easier for users to find what they are looking for. Most people know the general topic of a needed document but won’t know its exact name.

  Tags are similar to keywords or topics that you apply to every document that describes the document’s content.

• Who creates the tag library?

  The tag library is created by the board admins.

• Can anyone delete a document?

  Only board admins can delete documents. Deleted documents are shown in the audit log.

  If you upload a document of your pet pug by mistake, you can delete it in the first seven days after uploading.

• Why use tags instead of folders?

  We’ve used folders for a long time and think they are the only way to organize documents. A document can be in one folder at a time, but using tags allows for adding multiple tags (or topics or keywords) that describe the document.

  For example, where would we put a Roofing Report produced by ACME Engineering?

  It would go in ACME Engineering’s folder because they produced it and also be put in a folder for Roofing Reports. It is in two places. By tagging the document with ACME Engineers and Roofing, it can be found by looking either way.

• Is the tag library customizable?

  Yes, it is fully customizable. You can create as many tags as necessary and add custom names to each tag.

• How much data are available?

  Each organization is allocated 500GB of data.  That is a LOT.