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Organized and Easy-to-find Documents
Never worry about finding the document you need every again.
Most cloud storage platforms, like Google Docs or Dropbox, help you store files. But they don’t help you find them—especially when your board changes year to year.
BoardSpace is different. Here’s why.
Benefits
- NFinding documents is a breeze.
- NTags make it easier to organize and find documents
- NDocuments are stored securely and safely
Features
Two Options for Document Management
Shared Library
Documents are shared with all boards and committees.
Board-Specific Repositories
Keep documents separate for each board or committee.
Flexible Tag Management & Organization
Customizable Tag Library
Create and maintain a tag system tailored to your organization.
Manage Tags
Easily fix typos, rename tags, or group similar ones with Merge Tags.
More
Role Management
Decide who can delete, archive, or edit documents. Mistakes won’t happen without oversight.
View or Download Documents
Put your older documents in an accessible space separate from the main library.
Organized & Findable Documents
View or download.
Quickly edit document’s name.
Filter by tags, document name or meeting date.
Frequently Asked Questions
FAQs
documents
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What is a tag library?
A tag library is a collection of documents organized using tags.
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I am more used to folders. How are tags better?
We decided to use tags because they make it easier for users to find what they are looking for. Most people know the general topic of a needed document but won’t know its exact name.
Tags are similar to keywords or topics that you apply to every document that describes the document’s content.
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Who creates the tag library?
The tag library is created by the board admins.
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Can anyone delete a document?
Only board admins can delete documents. Deleted documents are shown in the audit log.
If you upload a document of your pet pug by mistake, you can delete it in the first seven days after uploading.
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Why use tags instead of folders?
We’ve used folders for a long time and think they are the only way to organize documents. A document can be in one folder at a time, but using tags allows for adding multiple tags (or topics or keywords) that describe the document.
For example, where would we put a Roofing Report produced by ACME Engineering?
It would go in ACME Engineering’s folder because they produced it and also be put in a folder for Roofing Reports. It is in two places. By tagging the document with ACME Engineers and Roofing, it can be found by looking either way.
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Is the tag library customizable?
Yes, it is fully customizable. You can create as many tags as necessary and add custom names to each tag.
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How much data are available?
Each organization is allocated 500GB of data. That is a LOT.
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What is a tag library?
A collection of customized labels you apply to documents for easier search and organization.
Related Resources
Better Alternatives to Google Docs & Dropbox
Tips for Buying Board Management Software
Documents — More Than Just Storage
Documents are the backbone of board work—but they can also be the bane of it. Lost files, outdated versions, and confusing folder structures cause frustration and waste time.