Better meetings start with better preparation
Build agendas from templates, attach supporting documents, record motions and votes live, and distribute approved minutes — all in one structured workflow.
Benefits
Why boards use BoardSpace for meetings
Save hours every month
Directors receive the agenda, documents, and previous minutes automatically — before the meeting starts.
Build agendas in minutes
Start from a saved template, reorder items by dragging, and publish with one click.
Accurate records, first time
Motions, votes, and attendance captured live during the meeting — not rewritten from notes afterward.
features
What's included
Before the meeting
Agenda templates
Save templates for your AGM, regular board meetings, and committee meetings separately.
Drag-and-drop agenda builder
Reorder agenda items, assign time allocations, and attach supporting documents.
During the meeting
SMART motions
Record proposer, seconder, and vote outcome from pre-populated dropdowns.
SMART attendance
Mark attendance in seconds — quorum count updates automatically.
After the meeting
E-signatures
Directors e-sign approved minutes digitally — no printing or scanning.
Action tracking
Actions assigned during the meeting carry forward automatically to the next one.
Frequently Asked Questions
Why do you call the minutes SMART? What does SMART mean?
The SMART refers to the automatic and dynamic features of the minutes. For example, the call to order or the adjourn button automatically adds the date and time from your computer.
Can I have more than 1 recording secretary?
Yes, you can have more than one recording secretary but not at the same time. It is easy to switch between secretaries as needed.
How many agenda templates can I make?
Who can upload documents to a meeting?
Any member of the board, manager or staff member assigned to the board can upload a document. Only the recording secretary can organize the documents by agenda item.
Who can delete a meeting?
Only the recording secretary can delete a meeting and only if it has not been approved. Once the meeting minutes have been approved, they can't be deleted.
Is the drag-and-drop agenda builder easy to use?
Yes. We designed it to be easy to use. Guides are also provided to show how to use it.
Related Resources
Agenda Alchemy – Turning Chaos into a Game Plan
Let’s face it—without an agenda, a board meeting is just a bunch of people talking in circles until someone suggests adjourning for snacks.
Managing Meeting Flows – Draft Away
BoardSpace improves board meeting management by allowing agendas and minutes to be created as drafts, shared when ready, and managed in one place.
Mighty Minutes - Say Goodbye to Scribble Struggle
You survived the meeting—but can you survive writing the minutes? Good news: BoardSpace is about to make it a whole lot easier.