Make decisions between meetings without the email chaos

Collect votes, gather feedback, and document decisions — all outside of a formal meeting, and all on the official record.

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Benefits

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Benefits

Why boards use BoardSpace for polls

Formal decisions, collected cleanly, documented automatically — without scheduling another meeting.

Decisions don't have to wait for the next meeting

Run a board poll any time a decision needs to be made between meetings — without scheduling an emergency call or managing a chaotic email thread where votes get lost and nobody's sure what was agreed.

Reach everyone who needs a say

Invite directors for governance decisions, or open polls to unit owners and association members for community input. You control who votes on what — and who sees the results.

Every vote is on the official record

Poll results are documented automatically and added to your board's official record. No manual write-up, no disputed results, no "I thought we decided differently" at the next meeting.

features

What's included

Everything you need to build a poll, run it cleanly, and document the outcome.

Building your poll

Multiple questions

Add as many questions as you need — multiple choice, yes/no, or open text. Mix question types within the same poll so you can collect votes and gather feedback at the same time.

Multiple answers per question

Allow respondents to select more than one answer on questions where multiple choices apply — useful for scheduling polls, preference surveys, or any question where the answer isn't either/or.

Rearrange questions

Drag questions into any order before publishing. Change your mind while the poll is still in draft? Reorder at any time before it goes out.

Save as draft

Save a poll as a draft and return to finish it later — nothing goes out to invitees until you publish. Duplicate any previous poll as a starting point for a new one without starting from scratch.

Running your poll

Closing dates

Polls close automatically on the date you set or when all invitees have voted — whichever comes first. You can also close a poll manually at any point if you have what you need.

Targeted reminders

BoardSpace tracks who has and hasn't voted, so reminders go only to the people who still need to respond — not to everyone. Invitees also see a poll tile on their BoardSpace home page so the invitation is hard to miss.

Results & privacy

Configurable privacy

Choose who sees the results. Public polls show results to all invitees — useful for scheduling or community preference questions. Private polls keep results completely confidential — not even board admins can see them.

Automatic record keeping

Once a poll closes, the results are documented and added to your board's official record automatically — no manual write-up required. Decisions made between meetings appear in the minutes where they belong.

Frequently Asked Questions

​Everything you need to know about how BoardSpace polls work — from building to closing to documenting the result.

Can I run a poll without a formal board meeting?

Yes — that's exactly what polls are designed for. When a decision needs to be made urgently or when scheduling a full meeting isn't practical, a BoardSpace poll lets your board vote formally and document the result without getting everyone in the same room.

Are poll results added to the official board record?

Yes. Once a poll closes, the results are documented and added to your board's official record automatically — no manual write-up required. This is particularly useful for decisions made between meetings that need to appear in the minutes.

Can I invite unit owners or association members to vote in a poll?

Yes. Owners and members can be invited to vote on polls where community input is appropriate — a preference survey, a social event vote, or a question about shared amenities, for example. You choose who gets invited on a poll-by-poll basis.

When do polls close?

Polls close automatically on the date you set or when all invitees have voted — whichever comes first. You can also close a poll manually at any point if you have what you need.

What does a private poll mean?

It means that no one can see the results — and no one means exactly that. Not the invitees, not the board admins, not the recording secretary. Private polls are useful for sensitive governance questions where confidentiality matters. Use a public poll when transparency is fine — like choosing a meeting time.

Why would I want everyone to see the poll results?

If you're asking directors to choose the best time for the next meeting, there's no harm in everyone knowing when others are available. Similarly, community preference polls — which landscaping company to hire, which social event to hold — are often better when results are transparent. Use your judgment based on the sensitivity of the question.

How do people know they have been invited to a poll?

We make it hard to miss. Every invited person receives an email invitation, and a poll tile appears on their BoardSpace home page until they've voted. If they still haven't responded after a few days, you can send a targeted reminder.

How do reminders work?

BoardSpace tracks who has and hasn't voted. When you send a reminder, it goes only to the people who still need to respond — not to everyone. This avoids the awkwardness of reminding people who've already voted and makes follow-up feel less like nagging.

What's the difference between a poll and a survey?

In BoardSpace, polls and surveys work the same way — you create questions, invite people to respond, and collect results. The distinction is mostly in how you use them: polls tend to be used for decisions (yes/no votes, choosing between options), while surveys are used for gathering feedback or opinions. Both are built with the same tool.

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