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Board of Directors – Meeting Minutes – July 14, 2019

To Be Approved/ Redacted

Attendees:

Mary Pitt                            Jack Choudhry                   June Singh           Barry Saunders   Liz Jones

Call to Order 7:14 pm

Discussed the Landscaping Quotes from:  ABC Inc, BMac, Carter and CoopInc

We did a round table discussion regarding the quotes.

Motion to award the Summer Contract to CoopInc.  First by Barry and second by June.  All in favor, carried.

Barry to send email to Sam at ACME PM to award the Summer Landscaping contract to CoopInc ASAP, so that we can get started.

Winter contract discussion regarding the precipitation limits and the extra costs over the base amounts set in contracts.  Charges could exceed an additional $4,000.  It was agreed to defer this decision until some more investigation and research could be conducted.

Discussion ensued regarding the replacement of ACME PM by the end of their contract.

The timeline is very short and the amount of effort required to embark on this was a factor in the decision making. Jack offered to take on this task of finding other Property Management Companies that quotes could go out for solicitation.

Discussions and Decisions by Email

It was agreed by all members of the board that it was acceptable to discuss over email, but all decision of major items will only take place at a board meeting.   All in favor and carried.

Reserve Fund Study and Roofing Project

A lot of time was spent on this topic.  Discussions and knowledge transfer was completed.

This subject will require more discussion and consultations before moving forward.  This subject will most likely be on the Agenda every week until a resolution can be determined.

Unit Complaint

The concerns from 999 with respect to the steps at 444 were discussed.  The repairs to unit 444 were done 3 years ago and not the unit owner is not satisfied.

Next board meeting to be held on August 25, 2019 at 6:30 pm at the usual location.

Meeting adjourned at 10:32 pm.

CCC #1800 Wilson Condos
Meeting of the Board of Directors
Date: Aug 14, 2019 | Meeting Location: Room 45

Present
Mary Pit, President
Jack Choudhry, Vice President
June Singh, Member at Large
Barry Saunders, Treasurer
Liz Jones, Secretary

Recording Secretary
Liz Jones

1 Call to Order
The meeting was called to order on Aug 14, 2019 at 02:04 PM

2 Approval of Agenda
Moved by Mary Pit and Seconded by Jack Choudhry that the agenda be accepted. Carried.

3 Landscaping Quotes
Discussed the Landscaping Quotes from: ABC Inc, BMac, Carter and CoopInc

We did a round table discussion regarding the quotes.

Motion: Motion to award the Summer Contract to CoopInc Moved by Barry Saunders and Seconded by June Singh. Carried.

Action: Followup on Summer Contract. This action is assigned to Barry Saunders and due by Aug 16, 2019

4 Discussion of Winter Contract
Winter contract discussion regarding the precipitation limits and the extra costs over the base amounts set in contracts. Charges could exceed an additional $4,000. It was agreed to defer this decision until some more investigation and research could be conducted.

5 Replacement of PM
Discussion ensued regarding the replacement of ACME PM by the end of their contract. The timeline is very short and the amount of effort required to embark on this was a factor in the decision making. Jack offered to take on this task of finding other Property Management Companies that quotes could go out for solicitation.

6 Discussions and Decisions by Email
It was agreed by all members of the board that it was acceptable to discuss over email, but all decision of major items will only take place at a board meeting. All in favor and carried.

7 Reserve Fund Study and Roofing Project
A lot of time was spent on this topic. Discussions and knowledge transfer was completed.

This subject will require more discussion and consultations before moving forward. This subject will most likely be on the Agenda every week until a resolution can be determined.

8 Unit Complaint
The concerns from 999 with respect to the steps at 444 were discussed. The repairs to unit 444 were done 3 years ago and not the unit owner is not satisfied.

9 Next Meeting
Next meeting scheduled; Sep 12, 2019 at 02:00 PM

10 Adjournment
Meeting adjourned on Aug 14, 2019 at 04:18 PM

Minutes reviewed and approved

Mary Pit
Date

June Singh
Date

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